Purchase order management software that turns slipping POs into owned cases.
Orkestra sits on top of your ERP and follows every purchase order from issue to receipt: supplier confirmation, changes, promise date and the inbound shipment. When a PO drifts, it becomes a case with an owner, a decision and a cost. Not another email thread.
- Supplier confirmations tracked, not chased
- Every PO change flagged with what moved
- Promise-date drift caught before receiving
- On top of your ERP, no rip-and-replace
Supplier promise moved 14 Nov → 20 Nov. Need date 17 Nov.
- Owner
- A. Reyes · Buyer, stamping
- Decision
- Split: 40% air now, 60% ocean as planned
- Approval
- Plant manager · approved 09:12
- Cost
- +$3,480 premium freight
- Root cause
- Supplier capacity · press line 2 down
- Closure
- Open · closes on goods receipt
Trusted by
Most POs don't fail loudly. They go quiet.
An unconfirmed line, a quantity cut in a reply-all, a promise date that drifts past your need date. Orkestra follows every PO from issue to receipt and opens a case the moment it stops lining up.
PO issued
from your ERP
Confirmed
day 2 · qty, price, date
Changed
v3 · qty cut 20%
Promise slips
+6 days · case opened
Shipped
ASN matched to PO
Received
case closed
Every open PO, confirmed, current and owned.
Supplier confirmation tracking
Know which POs are confirmed, which are partially confirmed and which have gone quiet, without opening an inbox.
PO change monitoring
Detect quantity, price and date changes against the original order and route them to the person who has to replan.
Promise-date adherence
Track supplier promise dates against your need dates and flag the gap the day it opens, not the day receiving notices.
PO-to-shipment linking
Each PO is tied to its ASN and inbound shipment, so a late container shows up against the orders it is carrying.
Cases, not alerts
A slipping PO opens a case with an owner, a decision, an approval, the cost and the root cause, and stays open until it is closed.
Audit-ready history
Every confirmation, change and decision is kept against the PO. When finance or a supplier asks what happened, the answer is a record.
An alert tells you a PO is late. A case gets it delivered.
Every at-risk PO becomes a case with the same six fields, the operating model from our critical inbound whitepaper, applied upstream where the problem starts.
Owner
01One named person, not a shared inbox. The case doesn't move until someone holds it.
A. Reyes · Buyer, stamping
Decision
02What was chosen, and the options that weren't, so the next buyer doesn't start from zero.
Split: 40% air now, 60% ocean as planned
Approval
03Who signed off on spend or a changed plan, captured in the moment rather than reconstructed later.
Plant manager · approved 09:12
Cost
04Premium freight, line-down exposure, penalties, so finance sees the price of every slip.
+$3,480 premium freight
Root cause
05Supplier capacity, a forecast change, a missed confirmation. The pattern your scorecards need.
Supplier capacity · press line 2 down
Closure
06When and how it ended. Open cases stay visible until goods are received.
Open · closes on goods receipt
Where PO tracking actually breaks.
Most teams track open POs in a spreadsheet next to the ERP. It holds up until a few hundred lines across a few dozen suppliers, then the follow-through is what gets dropped.
| Capability | Spreadsheet | ERP purchasing | Orkestra |
|---|---|---|---|
| Supplier confirmations | Chased by email, typed in by hand | A status field, rarely kept current | Tracked per line, with how long it's been waiting |
| PO changes | Overwritten, history lost | A change log nobody reviews | Versioned against the original and routed to an owner |
| Promise vs need date | Checked when someone remembers | Not compared with the live shipment | Compared daily with the inbound shipment |
| When a PO slips | Whoever notices first | Outside what the ERP does | A case: owner, decision, approval, cost, cause |
| Audit trail | Scattered across inboxes | Partial | Full record per PO |
Teams running inbound on Orkestra.
18% lower supply chain costs
From spreadsheets to one platform across factories in Europe and Mexico.
DBW · Automotive supplier
$11.6K saved per week on one lane
22 critical inbound shipments, normalized data and real-time alerts.
Global tire manufacturer
1.75M units delivered, zero delays
Critical supply coordinated across two continents.
Levitt Safety
Not ready for a call? Start here.
Questions we get on every call
See your open POs as cases, not a spreadsheet.
30 minutes. Bring a supplier group that keeps slipping. We show how Orkestra tracks its confirmations, changes and promise dates, and what a PO case looks like when one goes wrong.